Parexel Clinical Study Administrator Recruitment 2026: Apply Online for Various Vacancies
Clinical Study Administrator
Job Overview
Role Overview
Parexel FSP is seeking a dedicated and highly organized Clinical Study Administrator (CSA) for an exciting hybrid opportunity based in Ontario, Canada. This critical role involves assisting in the coordination and administration of clinical study activities from start-up through execution to final close-out. Operating within the Local Study Team (LST), the CSA ensures the quality, consistency, and timely delivery of interventional study objectives while adhering to cost and quality standards.
Core Responsibilities
The successful candidate will be responsible for a wide range of administrative and operational tasks, including:
- Assisting in the coordination and administration of clinical studies from start-up to execution and close-out.
- Collecting, preparing, reviewing, and tracking essential documents for the application process, ensuring timely submission to Ethics Committees (EC/IRB) and Regulatory Authorities.
- Interfacing with Investigators, external service providers, and Clinical Research Associates (CRAs) during document collection to support effective study delivery.
- Setting up, populating, and maintaining local electronic Trial Master Files (eTMF) and Investigator Site Files (ISF) in compliance with ICH-GCP guidelines.
- Ensuring all study documents are ready for final archiving and supporting close-out activities.
- Managing and tracking study materials, equipment, and coordinating administrative tasks during audits and regulatory inspections.
- Preparing and processing Health Care Organisation (HCO) and Health Care Professional (HCP) payments in accordance with local regulations.
Why Join Parexel?
At Parexel, we prioritize putting people first. By joining our Functional Service Provider (FSP) division, you will benefit from a collaborative, supportive, and inclusive culture that fosters professional growth. We offer a robust Flexible Work Program, comprehensive wellness benefits, and structured career development pathways that empower you to realize your full potential in the clinical research industry.
Key Job Details
| Company Name | Parexel FSP |
| Job Role | Clinical Study Administrator |
| Experience | Previous administrative experience preferably in the medical/life science field. |
| Salary Range | Competitive Industry Standard |
| Job Category | 10th Pass, Private Jobs |
| Job Type | Hybrid (3 Days On-site) |
| Work Mode | Hybrid (3 days on-site) |
| Openings | Various |
| Job Location | Ontario, Canada |
Key Responsibilities
- Assists in coordination and administration of clinical studies from start-up to execution and close-out.
- Collects, prepares, reviews, and tracks documents for the application process to EC/IRB and Regulatory Authorities.
- Interfaces with Investigators, external service providers, and CRAs during the document collection process.
- Maintains and sets up the local eTMF and ISF in accordance with ICH-GCP and local requirements.
- Ensures essential documents are uploaded in a timely manner to maintain eTMF ‘Inspection Readiness’.
- Creates and imports clinical-regulatory documents into the Global Electronic Management System (e.g., ANGEL).
- Maintains information in client tracking and communication tools (e.g., CTMS, SharePoint).
- Prepares and supports contract preparation at a site level and processes HCO/HCP payments.
- Coordinates administrative tasks during audits and regulatory inspections according to company SOPs.
- Leads practical arrangements for internal and external meetings (e.g., study team, Monitors’, and Investigators’ meetings).
Requirements & Qualifications
- High school/Secondary school qualifications (or equivalent adapted to local country market needs).
- Previous administrative experience, preferably in the medical or life science field.
- Proven organizational and administrative skills with high attention to detail.
- Computer proficiency and ability to adapt to advanced tracking systems.
- Good knowledge of spoken and written English.
- Ability to work effectively in a hybrid environment (3 days on-site in Ontario).
Required Skills
- Document Tracking & Archiving
- eTMF & ISF Maintenance
- ICH-GCP Guidelines Familiarity
- CTMS & SharePoint Proficiency
- Regulatory Submission Support
- Meeting Coordination & Minutes Management
- Excellent Written & Verbal English Communication
- Multi-tasking in High-Volume Environments
About Parexel FSP
Parexel is a leading global clinical research organization (CRO) that provides a comprehensive range of phase I to IV clinical development services to help life-saving treatments reach patients faster. With a compassionate, patient-centric, and results-driven culture, Parexel supports its employees’ professional growth while maintaining high ethical standards and operational excellence worldwide.
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